The objective of this assignment is to oversee the provision of integrated building management and project management services to the Southern Sudan Country Office. The World Bank Country Office is located in Juba, and consists of a 3-storey modern office building with parking, and 20 residential units in 2-storey buildings, all within a contained, guarded compound. The position's responsibilities include the oversight and coordination of contracted services for housekeeping, building maintenance, engineering and security. The incumbent will report to the International Facility Manager, GSDCR based in Washington, and will be a key member of the Global Facilities Management team. S/he will be based in Juba. |
| Duties and Accountabilities |
• Develop and manage an outsourced Building Management team in the Juba Country Office which will provide and coordinate all facilities requirements of the buildings and the users, to include building and grounds maintenance, equipment repair, housekeeping, waste management . • Review building management and security contractor invoices and recommend for payment by the RM Officer (AFTRM) in Juba. Work closely with GSDCR Manager and the designated RM Officer to formulate reporting procedures for monthly expenses. Provide monthly building management budget and expense reports to the GSDCR Manager. • Develop technical and statement of work specifications for contracted building and equipment maintenance services and participate in the evaluation/selection of bidders responding to RFIs, RFPs, or other contract bidding processes as needed in the Southern Sudan office . • Establish and oversee a helpdesk function for reporting and tracking of facilities-related user needs and resolution of reported problems in the Southern Sudan office. Manage an asset program for furniture, equipment and fixtures. • Ensure that established procedures for all fire, life safety and security programs are followed for periodic inspections and staff emergency drills. • Coordinate required building management purchases under $25,000 with GSDCR International Facility Manager using procurements guidelines for Country Office local procurement. • Coordinate and closely collaborate with GSDCR Manager and the Procurement Unit at Washington Headquarters, and ensure compliance with the Bank’s procurement standards for larger purchases and contracts. • Compile a portfolio of companies to be solicited for various FM procurement needs in the Juba Office. • Support contracted vendors in the management of engineering operations, preventative maintenance and fire/life safety programs. • Oversee and coordinate the development of strategic building management business plans and budgets for new initiatives and on-going facilities programs. • Oversee and coordinate an effective Greening Program to minimize waste and user impact on the environment; implement effective energy and water management programs to reduce the building footprint. • Provide Architectural, Engineering and Design expertise as needed to review and approve minor interior and landscape renovation designs to ensure alignment with building systems and equipment, finishing standards and compliance with fire, life and safety codes, and to support contracted vendors in the management of engineering operations, preventive maintenance and fire, life and safety programs. • Coordinate and manage internal moves, in coordination with internal IT staff. |
| Selection Criteria |
• A relevant Degree, preferably BA/BS (Construction Management, mechanical/electrical Engineering, Facilities Management ) and 6-8 Years of relevant experience or equivalent combination totaling 10 years of education and experience. • Thorough knowledge of building infrastructure and engineering systems, facilities building codes, regulations, and other laws pertaining to local, universal access and international building codes. • Demonstrated ability to effectively and efficiently manage multiple and/or complex operational issues under minimum supervision. • Excellent communication skills in English, both verbal and written is essential • Demonstrated leadership and supervisory skills to effectively manage outsourced Building Facilities staff and others teams to deliver integrated services. • Effective interpersonal, communication and listening skills, excellent sense of client orientation, and drive for results. Proven ability to diplomatically communicate with internal clients in Juba and WB Headquarters at all levels, as well as local government authorities regarding licenses, permits, etc. • Financial management (cost/investment) skills. • Ability to maintain systematic documentation of contract administration, operations and cost records to facilitate periodic contract audits by Bank internal auditors. • Knowledge and experience with MSWord and Excel essential; AutoCad and MSProject desirable. • Willingness to be available on a 24/7 basis in case of a major emergency, system breakdown or security issue. To Apply: http://unjobs.org/vacancies/1318916190200 |
Assistant Project Manager - Facilities Job in south Sudan
