Job Opening number:11-FIN-UN ENVIRONMENT PROGRAMME-21079-R-NAIROBI
Org. Setting and Reporting
The United Nations Environment Programme (UNEP) is the United Nations systems designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. The overall objective of the UNEP's Division of Technology, Industry and Economics (DTIE) is to encourage decision makers in government, local authorities and industry to develop and adopt policies, strategies and practices and technologies that promote sustainable patterns of consumption and production, make efficient use of natural resources, ensure safe management of chemicals and contribute to making trade and environment policies mutually supportive. It promotes the development, use and transfer of policies, technologies, economic instruments, managerial practices and other tools that assist in environmentally sound decision making and the building of corresponding activities. Under the direct supervision of Fund Management Officer (FMO) in UNEP/DGEF, the incumbent will carry out the following duties:
Responsibilities
Project Design and Development: Checks figures in Project Identification Form submission; verifies documents for overall accuracy, consistency and uniformity in the presentation; verifies references to reports and documents; Assists in preparing budgets; Sets up Third Party details for executing agency in Integrated Management Information System. Project Implementation: Tracks circulation of new projects internalizations and revisions; Prepares funding documents for budget allotments; Reviews expenditure reports from executing agencies; Prepares pre-encumbrances and obligations in IMIS. Processes cash advances, UNDP authorizations and sub-allotments to Executing Agencies; Initiates processing of cash advances and expenditures through UNON applications portal and follows up with UNON for remittances of funds and liquidation of expenditure Miscellaneous Obligation Documents; Notifies payees of status of payments and investigate complaints of non-receipt; Assists with the monitoring of expenditures; Analyses variances between approved budgets, expenditures and prepares adjustments; Assists in the preparation of annual projects revisions and supporting schedules; Coordinates with finance and substantive/technical staff during preparation of revision; Creates Special Service Agreements, Travel Requests and Travel Advances in IMIS, for internally executed projects; Assists in the reconciliation of project accounts against independent audit certificates; Assists in the follow-up on outstanding financial and technical reports. Project Evaluation and Closure: Updates project database with relevant project information on revision/closure of project; Files and Archives documentation; Assists in the provision of financial information required in Project Implementation Review; Mid-term review/evaluation and Terminal Evaluation; Assists in preparation of project completion, closing revision and supporting schedules; Assists in the processing of disposal of non-expendable equipment; Prepares request for refund; Tracks receipt of expected income and ensure credit is posted correctly. General: Provides general administrative support to staff; Tracks and follow-up on administrative processes; Maintains and keep up-to-date project files; Archives documentation; Keeps log of archived files and tracks of archived information; Drafts/prepares routine correspondence on financial and budget matters; Perform any other duties assigned.
Competencies
Professionalism Is committed to quality performance, demonstrates use of initiative and ability to interpret and apply rules. Researches, selects, organizes and summarizes information required for the directorate. Manages processes, Is conscientious and efficient in meeting commitments; Shows pride in work and achievements; observe deadlines and achieve results; shows persistence and motivation when faced with difficult problems or challenges; remains calm in stressful situations.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailor language, tone, style and format to match audience; demonstrate openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accept joint responsibility for team shortcomings.
Planning and Organizing- Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignment; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allow for contingencies when planning; use time efficiently.
Education
Completion of secondary school is required. Supplementary training in accounting, finance or related field is required.
Work Experience
A minimum of five years of responsible work experience in accounting, finance or related area is required. Experience with increasing responsibility in fund management isssue is desirable. Experience working with the UN is an advantage.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Working knowledge of French is desirable. Knowledge of another UN language is desirable.
Assessment Method
Evaluation of qualified candidates for this position may include a substantive assessment which may be followed by a competency-based interview.
Special Notice
Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred to take-up the appointment. Staff members are subject to the authority of and assignment by the SG. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
To Apply: http://goo.gl/u2tov
Org. Setting and Reporting
The United Nations Environment Programme (UNEP) is the United Nations systems designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. The overall objective of the UNEP's Division of Technology, Industry and Economics (DTIE) is to encourage decision makers in government, local authorities and industry to develop and adopt policies, strategies and practices and technologies that promote sustainable patterns of consumption and production, make efficient use of natural resources, ensure safe management of chemicals and contribute to making trade and environment policies mutually supportive. It promotes the development, use and transfer of policies, technologies, economic instruments, managerial practices and other tools that assist in environmentally sound decision making and the building of corresponding activities. Under the direct supervision of Fund Management Officer (FMO) in UNEP/DGEF, the incumbent will carry out the following duties:
Responsibilities
Project Design and Development: Checks figures in Project Identification Form submission; verifies documents for overall accuracy, consistency and uniformity in the presentation; verifies references to reports and documents; Assists in preparing budgets; Sets up Third Party details for executing agency in Integrated Management Information System. Project Implementation: Tracks circulation of new projects internalizations and revisions; Prepares funding documents for budget allotments; Reviews expenditure reports from executing agencies; Prepares pre-encumbrances and obligations in IMIS. Processes cash advances, UNDP authorizations and sub-allotments to Executing Agencies; Initiates processing of cash advances and expenditures through UNON applications portal and follows up with UNON for remittances of funds and liquidation of expenditure Miscellaneous Obligation Documents; Notifies payees of status of payments and investigate complaints of non-receipt; Assists with the monitoring of expenditures; Analyses variances between approved budgets, expenditures and prepares adjustments; Assists in the preparation of annual projects revisions and supporting schedules; Coordinates with finance and substantive/technical staff during preparation of revision; Creates Special Service Agreements, Travel Requests and Travel Advances in IMIS, for internally executed projects; Assists in the reconciliation of project accounts against independent audit certificates; Assists in the follow-up on outstanding financial and technical reports. Project Evaluation and Closure: Updates project database with relevant project information on revision/closure of project; Files and Archives documentation; Assists in the provision of financial information required in Project Implementation Review; Mid-term review/evaluation and Terminal Evaluation; Assists in preparation of project completion, closing revision and supporting schedules; Assists in the processing of disposal of non-expendable equipment; Prepares request for refund; Tracks receipt of expected income and ensure credit is posted correctly. General: Provides general administrative support to staff; Tracks and follow-up on administrative processes; Maintains and keep up-to-date project files; Archives documentation; Keeps log of archived files and tracks of archived information; Drafts/prepares routine correspondence on financial and budget matters; Perform any other duties assigned.
Competencies
Professionalism Is committed to quality performance, demonstrates use of initiative and ability to interpret and apply rules. Researches, selects, organizes and summarizes information required for the directorate. Manages processes, Is conscientious and efficient in meeting commitments; Shows pride in work and achievements; observe deadlines and achieve results; shows persistence and motivation when faced with difficult problems or challenges; remains calm in stressful situations.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailor language, tone, style and format to match audience; demonstrate openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accept joint responsibility for team shortcomings.
Planning and Organizing- Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignment; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allow for contingencies when planning; use time efficiently.
Education
Completion of secondary school is required. Supplementary training in accounting, finance or related field is required.
Work Experience
A minimum of five years of responsible work experience in accounting, finance or related area is required. Experience with increasing responsibility in fund management isssue is desirable. Experience working with the UN is an advantage.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Working knowledge of French is desirable. Knowledge of another UN language is desirable.
Assessment Method
Evaluation of qualified candidates for this position may include a substantive assessment which may be followed by a competency-based interview.
Special Notice
Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred to take-up the appointment. Staff members are subject to the authority of and assignment by the SG. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
To Apply: http://goo.gl/u2tov